Grant reporting
Grant reporting,built from the work.
What a grant report asks for, how to write one, and how to track every report you owe. Or have the draft built from the work you already record.
Request a demoThe template
What everyfunder asks.
Funders word their forms differently, but a grant report almost always has the same ten sections. Each one is answered by evidence you already keep somewhere; the tag names where.
- 01
Organization
Legal name, contacts, fiscal details and the authorized signer.
Organization profile
- 02
Program
Population served, goals, dates, locations and responsible staff.
Program records
- 03
Activities
What happened this period, from events, calendars and staff notes.
Activities, events and participation
- 04
Outputs
Counts for the reporting period: attendance, sign-ins, services delivered.
Activities, events and participation
- 05
Outcomes
Reviewed measures with their current and prior values.
Outcomes
- 06
Budget to actual
Approved budget beside actual expenses, funds expended and balance.
Financial information
- 07
Barriers and lessons
What got in the way and what changed, in staff’s own words.
Organization statements
- 08
Next steps
Plans for the next period and what the next report will show.
Organization statements
- 09
Attachments
Budgets, audits, Form 990s, evaluations and photos with a release.
Reporting documents
- 10
Certifications
Reviewer, signer, title, date and the affirmation the funder requires.
Certifications and approvals
How to write one
Six steps.You do three.
Read the award letter for the reporting terms, list what the funder asks, gather the evidence, draft, review, file. With MissionAligned you add the award letter, review the draft and file it. The draft exists months before the deadline, so due day is a review, not a scramble.
01
Award letter added
You
02
Grant facts and checklist extracted
MissionAligned
03
Evidence gathered
MissionAligned
04
Draft assembled
months before it’s due; updates as new evidence arrives
05
Staff review
You
06
Report filed
You
The tracker
Track everyreport’s progress.
One row per grant: the program it funds, the funder, the amount, the reporting period, when it is due, the evidence available and how many answers are ready. Highlighted cells filled in from the work, with the source under each value.
| Grant | Program | Funder | Amount | Reporting period | Due | Evidence available | Report progress |
|---|---|---|---|---|---|---|---|
| ACF-OCS CED | Business Corridor | Office of Community Services | $400,000award letter p.2 | Oct 2025 – Sep 2026 | Oct 30, 2026 | 12 storefronts reopenedInstagram | 7 of 9 answers ready |
| City CDBG | Business Corridor | City of Linden | $85,000budget import | Jul 2025 – Jun 2026 | Nov 15, 2026 | 47 clinic sign-insQR form | 3 of 12 ready |
| Kresge | Small-business lending | Kresge Foundation | $150,000 | Jan – Dec 2026 | Jan 31, 2027 | 9 site visits | Checklist built · 0 of 8 |
| Local bank CRA | Lending clinic | First Linden Bank | $25,000 | Jan – Dec 2025 | Oct 12, 2026 | $4,180 awning receipt | Filed |
| Corridor fund | Business Corridor | Linden Community Fdn. | $40,000 | Apr 2026 – Mar 2027 | Nov 30, 2026 | 31 of 38 storefronts open | 5 of 6 ready |
| Main Street | Façade grants | State Dept. of Commerce | $60,000 | Jul 2026 – Jun 2027 | Dec 15, 2026 | 6 before/after photos | 2 of 10 ready |